Studio Apply Ltd
Privacy and Terms.
Last updated: 28 April 2026
This page covers how we handle your information (Privacy) and the terms that apply when you work with us or use our app (Terms). One page, two sections. If anything below is unclear, email us at hello@studioapply.com and we’ll explain.
Privacy
Who we are
Studio Apply is a creative studio based in Birmingham, UK. We’re the data controller for any personal information you share with us through this website, our app (Studio Apply), or direct correspondence.
Contact: hello@studioapply.com
What we collect
We collect:
- Contact details you give us when you book a call, send a message, or sign up to the app: name, email, company name, project notes, anything else you put in a message.
- App account data if you use Studio Apply: your name, email, login credentials, project briefs you upload, files you share, comments and approvals you make.
- Technical data automatically when you visit the site or use the app: IP address, browser type, device type, pages visited, referrer. This is standard analytics data.
- Cookiesfor session management and basic analytics. We don’t use third-party advertising cookies.
Why we collect it
To reply to your enquiry. To deliver work you’ve commissioned. To run the app you’ve signed up for. To improve the site and the app over time. To send you updates about your project (only project-related, we don’t send marketing emails unless you’ve explicitly opted in).
Who we share it with
We don’t sell your data. We share it only with:
- Service providers we use to operate (e.g. email infrastructure, hosting, payment processors). These providers process data on our instructions and under contract.
- Legal authorities if required by law.
That’s it. No advertisers, no data brokers, no surprise third parties.
How long we keep it
We keep enquiry data for up to 24 months after our last contact, unless you ask us to delete it sooner. Project data is kept for as long as we have a working relationship plus 7 years for accounting and legal records (UK requirement). App account data is kept for as long as your account is active and deleted within 30 days of account closure.
Your rights
Under UK GDPR, you can ask us to:
- Show you what data we hold about you
- Correct anything that’s wrong
- Delete your data (subject to legal retention requirements)
- Stop processing your data
- Send your data to another provider
Email hello@studioapply.com to make a request. We’ll respond within 30 days.
Cookies
We use essential cookies for session management and a single first-party analytics cookie to understand site traffic. No tracking, no advertising. You can disable cookies in your browser; the site will still work but the app may not.
Terms
Working with the studio
When you commission us for a project, the agreement is captured in a separate scope document or email confirmation. The terms below apply to all work alongside that document.
Quotes are valid for 30 days from issue.
Payment is 50% on commencement and 50% on delivery for project work, monthly in advance for subscriptions, and 7 days from invoice for day rates. Late payments accrue interest at 4% above the Bank of England base rate, as permitted under the Late Payment of Commercial Debts (Interest) Act 1998.
Revisions are unlimited within the agreed scope. New scope is quoted separately.
Ownership of all final delivered work transfers to you on full payment. We retain the right to display work in our portfolio unless agreed otherwise in writing.
Confidentiality runs both ways. We treat your business as confidential. Anything you tell us stays between us.
Cancellation: subscriptions can be paused or cancelled at any time, taking effect at the end of the current billing month. Project-based work can be cancelled with written notice; you pay for work completed to that point.
Using the Studio Apply app
The Studio Apply app is a project portal we provide as a service. By signing up, you agree to:
- Use the app for legitimate creative project management only.
- Keep your login credentials secure. You’re responsible for activity on your account.
- Not attempt to reverse-engineer, scrape, or interfere with the service.
- Respect any usage limits in your plan.
We provide the app “as is” and do our best to keep it running smoothly. Occasional downtime for maintenance is expected. We don’t guarantee 100% uptime.
If you sign up under a white-label or lifetime arrangement, the specific terms of that arrangement (price, scope, branding rights) are captured in your purchase confirmation and supersede anything more general written here.
White-label terms
If you’ve purchased a white-label deployment of the app:
- The lifetime fee covers continued access to the app for your business.
- You can rebrand the app under your own name, logo, and domain.
- You cannot resell the app itself or sublicense it to other agencies.
- Updates and bug fixes are included for the lifetime of the product.
- We retain ownership of the underlying codebase and platform.
Liability
We’re liable for direct losses caused by our negligence or breach of these terms, capped at the total fees paid in the previous 12 months. We’re not liable for indirect losses, lost profits, or losses we couldn’t reasonably foresee. Nothing here limits liability for death, personal injury, or fraud.
Changes to these terms
We may update these terms from time to time. The version on this page is always current. Material changes will be flagged via email to active clients and app users. Your continued use of the app after a change confirms acceptance.
Governing law
These terms are governed by the laws of England and Wales. Any disputes will be heard in the courts of England and Wales.
Contact
Studio Apply Ltd
Birmingham, UK
For privacy requests, write Privacy request in your subject line.
For commercial questions, just email and we’ll route it.